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Restricting document formatting

If you want to prevent the document’s users from applying certain styles, you can make these styles unavailable and protect the document.

Open the relevant document.

In the Review tab, go to the Protect group, click Restrict Editing and display the Restrict dialogue box.

You can also display this pane if you click the File tab, then Info option, then the Protect Document button and then the Restrict Editing option.

Check the Limit formatting to a selection of styles box, then click the Settings link.

Make sure the Limit formatting to a selection of styles option is active.

Check the styles you want to allow and deactivate those you do not want to make available in the document.

The All button selects every style, the None button deselects all the styles and the Recommended Minimum button limits the formatting to a minimum number of recommended styles.

The non-available styles will no longer appear in the style gallery or the Styles pane.

To keep certain types of automatic formatting (such as changing 1/2 to ½), check the Allow AutoFormat to override formatting restrictions option.

If you want to prevent other users from changing the theme applied to the document, check the Block Theme or Scheme switching option.

The options in the Format Document group (Design tab) are greyed out and therefore unavailable.

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If you want to prevent other users from changing the style set applied to the document, check the Block Quick Style Set switching option.

The style sets will appear greyed ...