Sommaire

Creating a list of data

If the main document already exists, open it. Otherwise, create a new document in which you enter the fixed text for the mailing.

Make sure the main document is open in Word.

In the Mailings tab, go to the Start Mail Merge group, click the Select Recipients button, then Type a New List.

The New Address List dialogue box appears displaying a list of predefined fields.

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Click the Customize Columns button to define the fields in the new list then follow these instructions:

  1. To delete a field, select it in the list, click the Delete button and click Yes to confirm the deletion.

  2. To add a new custom field, click the Add button, type a name for your field in the Type a name for your field text box and click OK.

The customised field is added under the selected field.

  1. To rename a field, select it in the list, click the Rename button, enter the new name in the text box and click OK.

  2. To move a field, select it in the list then click the Move Up or Move Down button.

Ideally, the fields should appear in the order in which you will be entering the data.

When the structure of the data is satisfactory, click OK.

The data entry grid, containing the previously defined fields, reappears on the screen.

Click the box of the first text field and enter the corresponding data.

For each record, enter the data using the [Tab] key to go to the next text box, or [Shift][Tab] to return to the previous text box.

When you have finished entering data, click OK.

The Save Address List dialogue box appears on the screen.

Enter the data ...