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Creating an index

Here is an example of the type of index you might create:

images/21RBEN15.png

Defining an index entry manually

Prior to generating the index, you must mark each text entry with an index entry (an entry allowing the text to correspond to a page number). There are several levels of entry indices: for example, in the illustration provided above the index entry "CARE AND MAINTENANCE" is a main entry. The other entries under "CARE AND MAINTENANCE" are subentries. The corresponding text for each entry is on page 3.

The first method is to mark the entries manually by selecting the text to be indexed in the document.

Select the text (word or group of words) to index or right-click on it.

To mark all occurrences of a text, you must select them.

From the References tab, go to the Index group and click Mark Entry. Alternatively, you can use the [Alt][Shift] X keyboard shortcut.

If required, type or edit the main entry text in the Main entry field.

Go to the Subentry box and type the secondary entry.

images/21RBEN16.png

If you want to create other levels of entries, type a colon (:) before continuing to enter the text in the Subentry box.

Specify what should appear in the index, under the active entry:

  • Use the Cross-reference option to add a reference to another index entry instead of a page number.

Use this option when you want to add a cross-reference to another index entry rather than a page number.

  • Use the Current page option to display the page number corresponding to the selected index entry.

This option is active by default.

  • Use the Page range ...