Creating an AutoText
AutoText lets you store text that you use over
and over, such as addresses and abbreviations.
If the AutoText relates to a document created
from a particular template, open a document based on that template.
Enter the contents of the AutoText then, if
you like, apply the formatting.
Select the AutoText contents; include the paragraph
character 
in your selection if you want
the AutoText to insert the text with its original formatting (indent,
alignment, line spacing).
From the Insert tab, go to the Text group, click the Explore Quick Parts button 
, point to AutoText then Save Selection to AutoText Gallery.
Assign a name to the AutoText in the Name field.
Make sure AutoText is selected in the Gallery list.
Open the Category list and select one of the categories, or click CreateNew Category... to create a new category.
If you have chosen to create a new category,
apply its Name in the Create New Category dialogue box then click OK.
If you want, enter a description of the autotext
in the Description box.
If the active document is based on a template
other than Normal, and you want to save the AutoText in that template,
select its name from the Save in list: the AutoText will only be available for documents
based on that template.
Open the Options list and select one of the following options: