Sommaire

General Information
- Title, author...
Environment
- Starting/exiting Word 2016
- Using/managing the ribbon
- Undoing/redoing/repeating actions
- Showing/hiding non-printing characters
- Changing the zoom
- Changing the view
- Using Intuitive Help
Documents
- Creating/opening/saving a document
- Using the list of recently used documents
- Carrying on reading a document
- Recovering a version of a document
- Creating a document from a template
- Using a template from the Office.com website
- Using files from previous versions of Word
- Saving a document in PDF or XPS format
- Editing a PDF document in Word
- Choosing document properties
- Inserting one document into another
- Comparing two documents side by side
- Sending a document by e-mail
- Using the OneDrive online storage area
- Publishing a document as a blog post
Entering and editing text
- Selecting text
- Entering/deleting text
- Using spellchecker/automatic formatting
- Using tabs
- Inserting non-breaking hyphens/spaces
- Inserting the current date
- Inserting symbols into your text
- Inserting a page break
- Inserting a line break
- Moving/copying part of a text
- Moving/copying text without the clipboard
- Inserting placeholder text
AutoText
- Creating an AutoText
- Using an AutoText
- Managing AutoText
Mathematical equations
- Inserting an equation
- Creating an equation
- Creating a handwritten equation
- Managing equations
- Saving an equation
Fields
- Inserting a field
- Displaying/hiding field codes
- Updating a field
Page layout
- Changing the page orientation
- Changing the margins of a document
- Inserting a predefined header
- Creating a custom header or footer
- Managing headers and footers
- Numbering the pages in a document
- Managing page numbers
Printing
- Using print preview
- Printing a document
Characters
- Formatting characters
- Using OpenType functions
- Changing the space between characters
- Applying a gradient to characters
- Applying an outline to characters
- Applying a shadow to characters
- Applying a reflection to characters
- Applying a glow effect to characters
- Applying a 3-D effect to characters
- Changing the default appearance of characters
- Applying a character style
Paragraphs
- Introduction
- Setting a tab stop
- Managing existing tab stops
- Indenting paragraphs
- Modifying text alignment in paragraphs
- Changing the line spacing
- Modifying paragraph spacing
- Preventing a break between lines or paragraphs
- Drawing borders around paragraphs
- Applying a background colour to a paragraph
- Changing the appearance of a paragraph
- Applying a paragraph style
- Creating a Drop Cap
Pages
- Inserting a cover page
- Managing cover pages
- Inserting a blank page
- Aligning text vertically
- Applying a border to a page
- Creating a watermark
- Managing watermarks
Text formatting
- Displaying text formatting
- Comparing the formatting of two texts
- Selecting text with the same formatting
- Deleting a type of formatting
- Copying formatting
Presentation
- Creating and formatting a section
- Numbering paragraphs or putting bullets in front of them
- Creating a multilevel list
- Presenting text in columns
- Inserting a column break
Themes
- Applying a theme to a document
- Customising a theme
- Saving a document theme
Styles and styles set
- Creating a style
- Creating a list style
- Select texts with the same style
- Cancel a style
- Managing styles
- Changing the style set
- Saving a new style set
- Importing styles
Templates
- Creating a template
- Modifying a document template
- Changing the template associated with a document
Finding and replacing text
- Finding text
- Replacing one item of text with another
- Replacing one format with another
- Finding/replacing special formatting characters
- Using advanced search criteria
- Using smart lookup
Spelling and grammar
- Checking the spelling and grammar of a document
- Customising the spell check
- Using a custom dictionary
- Using AutoCorrect
- Specifying the language used for the spell check
- Counting sentences, words and other elements in a document
- Using Math AutoCorrect rules
Other revisions
- Using the thesaurus
- Translating text
- Hyphenating words
Notes and bookmarks
- Creating footnotes and endnotes
- Managing existing notes
- Working with bookmarks
- Creating cross-references
Outlines and tables
- Creating an outline using preset styles
- Assigning an importance level
- Working with a document outline
- Using the Navigation Pane
- Showing/hiding the content of headings in a document
- Numbering headings
- Customising numbering on outline headings
- Creating a table of contents
- Updating a table of contents
- Saving a table of contents
- Creating an index
- Updating an index
- Creating a table of figures
- Creating a bibliography
- Managing sources
Master document
- Creating a master document
- Using a master document
Creating a table
- Inserting a table
- Selecting within a table
- Placing and using tabs in a table
- Inserting a column/row
- Inserting cells
- Deleting rows/columns/cells
- Splitting a table in two
- Merging cells
- Splitting cells
- Sorting a table
- Sorting one column of a table
- Convert text into table
- Fixing column headings
- Making calculations
Formatting a table
- Modifying column width/row height
- Standardising column widths/row heights
- Increasing the spacing between cells in a table
- Changing cell margins in a table
- Changing the cell alignment
- Applying an AutoFormat to a table
- Modifying borders in a table
- Applying a fill colour to cells
- Resizing a table
- Moving a table with the move handle
- Positioning a table across a page
- Saving a table to the gallery
Drawn objects
- Drawing a shape
- Creating a text box
- Linking two text boxes
- Insert a screenshot
- Creating a WordArt object
- Editing WordArt
- Inserting a diagram (SmartArt graphic)
- Modifying a diagram
- Changing the layout of a diagram
Images/videos
- Finding and inserting an image online
- Inserting an image from a file
- Inserting a video from a website
- Defining image compression settings
- Resizing an inserted image
- Cropping an image
- Deleting a picture’s background
- Changing the image brightness, contrast, sharpness and colours
- Apply a style and/or effect to an image
- Apply an artistic effect to an image
- Undoing the formatting applied to an image
Managing objects
- Managing objects
- Managing the drawing gridlines
- Managing the alignment guides
- Positioning an object
- Changing an object’s wrapping
- Attaching a caption to an object
- Aligning/distributing objects
- Changing the object stacking order
- Grouping/ungrouping objects
- Changing one shape with another
- Rotating an object or picture
- Applying a style to an object
- Modifying the outline of an object or picture
- Changing an object’s fill
- Applying an effect to an object
- Applying a 3-D rotation effect to an object
- Saving a text box
Forms
- Creating a form
- Inserting content controls in a form
- Defining content control properties
- Protecting a form
- Using a form
Mailing
- Planning a mail merge
- Creating a mail merge
- Opening a main document
- Creating a list of data
- Managing the records in a data list
- Setting criteria for a mail merge
- Setting a condition for displaying text
- Sorting a list of data
- Creating mailing labels
Import/export
- Copying data from Excel to Word
- Inserting an Excel spreadsheet into Word
- Inserting a hyperlink
Group work
- Introduction
- Sharing a document
- Co-authoring a document
- Managing comments
- Turning on Track Changes
- Changing track changes options
- Merging documents
- Accepting or rejecting changes
- Protecting a document
- Restricting document formatting
- Associating a password with a document
- Marking a document as final
Customising the environment
- Customising the Quick Access Toolbar
- Customising the Ribbon
- Defining keyboard shortcuts
- Managing building blocks
Managing accounts
- General information about user accounts
- Adding or signing into an account
- Activating an account
- Customising an account
- Adding or removing a service
- Managing Office software updates
Macros
- Displaying the Developer tab
- Creating a Macro
- Running a Macro
- Editing a Macro
- Deleting a Macro
Shortcuts
- Formatting
- Moving/Selecting and typing
- Specific keyboard shortcuts

Marking a document as final

Before sharing a document with other users, you can mark it as final. This will ensure it opens as read-only and cannot be modified. This is not a security function, as any user can easily delete this setting.

Open the relevant document, make your changes, and then save them.

Click the File tab, then Info option, then Protect Document, and then click Mark as Final.

A message will appear advising you that the document will be marked as final then saved.

images/31RBEN30.png

Click OK.

A message advises you that the document has been marked as final.

images/31RBEN31.png

If you do not want to see this message again, check the Don’t show this message again box then click OK.

If necessary, click the images/13i25.png button to see the document and the MARKED AS FINAL information bar under the tabs; the Marked as Final images/IC-065.png icon is also visible in the status bar.

No changes can be made to the document; it is read-only.

To modify a document that is marked as final, click the Edit Anyway button located on the MARKED AS FINAL information bar: the images/IC-065.png

images/IC-065.png

icon disappears from the status bar.

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