PowerPoint 2019 and Office 365 versions (E/E): Text in English with the English version of the software

Myriam GRIS

This practical guide provides detailed information about all the possibilities of Microsoft® PowerPoint. It is designed for anyone interested in learning to use this software. It was written for Powerpoint 2019, but also covers the new features and aspects of the version supplied with Office 365. After describing the new environment, the different views, and the ways to manage documents (opening and saving presentations and templates, sharing and storing with OneDrive, managing photo...

Niveau Initié à Confirmé
Nombre de pages 312 pages
Parution janvier 2020

Niveau Initié à Confirmé
Parution janvier 2020

Présentation

This practical guide provides detailed information about all the possibilities of Microsoft® PowerPoint. It is designed for anyone interested in learning to use this software. It was written for Powerpoint 2019, but also covers the new features and aspects of the version supplied with Office 365.

After describing the new environment, the different views, and the ways to manage documents (opening and saving presentations and templates, sharing and storing with OneDrive, managing photo albums, printing, etc.), you will learn to create and edit the various elements of presentations: slides, masters, themes, backgrounds, sections, and more.

At that point, you will be able to create the contents of your slides by adding text, managing the outline and applying text formats. You will also find out how to create, edit and format all kinds of objects: shapes, tables, pictures, sounds, diagrams, and charts. You will also learn how to use video editing features (adding, cropping, applying artistic effects, clipping the beginning or end of videos) and how to edit pictures (artistic effects, removing backgrounds, reflections, corrections and colours, compression, etc.).

You will then be ready to run your first slide show and include animation effects, clickable images representing one or more slides (summary zoom, slide zoom, and section zoom), notes, and more. You will learn how to set the timing of slides, add traditions (including the popular Morph effect), save the slideshow as a video file in order to reuse the animation in other presentations, or share it with your contacts via DailyMotion or Youtube.

The last section is devoted to advanced functions, such as group work (sharing and co-editing a presentation), customising the ribbon, managing user accounts, and linking with other Office applications.

Caractéristiques

Reliure spirale - 17 x 21 cm (Médian)
ISBN : 978-2-409-02234-0
EAN : 9782409022340
Ref. ENI : ME19POW

Caractéristiques

HTML
ISBN : 978-2-409-02133-6
EAN : 9782409021336
Ref. ENI : LNME19POW

Table des matières

Overview

Starting PowerPoint 2019
Closing PowerPoint 2019
Getting to know the PowerPoint 2019 workspace
Displaying the context menu
Using the ribbon
1. Using the ribbon
2. Minimising the ribbon
Adapting the ribbon for touch screens
Moving the Quick Access Toolbar
Showing/hiding buttons on the Quick Access toolbar
Undoing the most recent actions
Re-doing undone actions
Repeating the last action
Using Tell Me
1. Intuitive Help
2. Help Tab

View

Showing/hiding ScreenTips
Customising the status bar
Changing views
1. Normal view
2. Outline view
3. Slide Sorter view
4. Notes Page view
Displaying rulers/gridlines
Changing the zoom level
Displaying a presentation in greyscale or in black and white
Managing window displays
1. Activating a window
2. Opening a new window showing the same presentation
3. Reorganising window display
Optimising the display

Creating presentations

Creating a basic presentation
Creating a presentation using a template/theme
1. Creating a presentation using a predefined theme
2. Creating a presentation using your own template
3. Creating a presentation using a downloaded template
Creating a photo album
1. Adding pictures to the album
2. Creating a text slide in the album
3. Choosing the album layout
4. Managing pictures in the album
5. Creating the photo album
Creating a new presentation from an existing presentation
Creating a presentation using an outline file

Managing presentations

Opening a presentation
Opening a recently used presentation
Managing the list of recently used presentations/folders
Closing a presentation
Saving a presentation
1. Saving a new presentation (PowerPoint 2019)
2. Saving a new presentation (PowerPoint Office 365)
3. Savng an existing presentation
4. Changing the default folder for saving files
Using OneDrive online storage
1. Benefits of using OneDrive
2. Saving a presentation to OneDrive (PowerPoint 2019)
3. Saving a presentation to OneDrive (PowerPoint Office365)
4. Opening a presentation saved to OneDrive
Opening an unsaved presentation
Using autosaved versions
1. Accessing the versions list
2. Saving the currently displayed version
3. Changing the autosave settings
Using PowerPoint 2019 presentations in previous versions of PowerPoint
1. Checking presentation compatibility
2. Saving a PowerPoint presentation in 97-2003 format
Using presentations from versions prior to PowerPoint 2007
1. Working in compatibility mode with PowerPoint 2019
2. Converting a presentation to PowerPoint 2019 fileformat
Using OpenOffice Impress presentations in PowerPoint 2019
1. Opening an Impress presentation
2. Saving an Impress presentation in PowerPoint 2019format
3. Saving a presentation in OpenOffice Impress format
Saving a presentation in PDF or XPS format
Saving a presentation as a template
Saving a presentation as an outline
Protecting a presentation with a password
Displaying/updating presentation properties
Copying the access path of a file or folder
Sending a presentation by email

Printing

Creating page footers (printing slides option)
Creating page headers and footers (printing Handouts, Notes Pages and Outline Views)
Changing the page orientation for printing
Printing a presentation

Slides

Introduction
Changing the slide orientation
Changing slide size
Scrolling through slides
Selecting slides
Numbering slides
Using placeholders on a slide
Creating a slide
Applying a layout to one or more slides
Deleting slides
Copying/moving slides
1. Using drag and drop
2. Using the Clipboard
Duplicating slides
Inserting one or more slides from another presentation
Inserting slides from an outline file
Using sections
1. Inserting sections
2. Renaming a section
3. Deleting a section
4. Showing / hiding the slides in a section
5. Moving a section
6. Printing a section

Master View

Switching to Master view
Getting to know Slide Master view
1. Creating a new Slide Master/a new layout
2. Adding a layout
Changing Slide Master/layout
1. Managing content in Slide Master view
Managing placeholders in Slide Master view
Preserving Slide Masters
Changing the Handout Master
Changing the Notes Master

Themes

Applying a theme
1. Normal or Slide Sorter view
2. Slide Master view
Choosing a default theme
Customising the theme colour scheme
1. Applying a new colour set
2. Creating a colour set
Customising theme fonts
1. Applying a new font set
2. Creating a font set
Using theme effects
Saving a theme

Background

Applying backgrounds
1. Normal or Slide Sorter view
2. Slide Master view
Hiding background graphics
Customising backgrounds
1. Applying a single background colour
2. Applying a gradient
3. Applying a texture or picture
4. Applying a pattern

Typing text

Typing titles/subtitles/texts
Typing a bulleted list
Typing notes
Managing AutoFit options
Moving around inside a text placeholder
Selecting text inside a placeholder
Modifying text
Inserting special characters
Working with the outline pane
Using the Speak feature
1. Adding this feature to the Quick Access Toolbar
2. Using the Speak feature

Reviewing text

Correcting a spelling error
Checking the spelling of a whole presentation
Checking spelling in another language
Translating text
Searching for synonyms
1. Using the context menu
2. Using the Thesaurus
Searching for text
Searching for and replacing text
Using Smart Lookup

Character formats

Changing character case
Changing font and font size
Replacing a font
Changing character formats
Changing text colour
Changing character formats using the mini toolbar
Changing character spacing
Apply WordArt styles to text
Changing text fill
Changing text outline
Applying special text effects
Copying character formatting
Cancelling all text format changes

Paragraph formats

Managing bullets
1. Changing paragraph bullets
2. Customising paragraph bullets
3. Inserting a picture as a bullet
Numbering paragraphs
Changing line spacing in paragraphs
Changing spacing between paragraphs
Changing the horizontal alignment of paragraphs
Changing paragraph indentation
Managing tab stops

Text layout

Changing vertical text alignment
Modifying text orientation
Arranging text into columns

Ready-made shapes

Drawing shapes
Inserting an icon
Drawing a curve or a freehand shape
Making a freehand drawing
Remodelling a shape
Replacing one shape with another
Changing points on a shape
Changing the segments in a shape
Drawing connectors
Drawing an action button

Text boxes

Inserting a text box
Inserting a WordArt object
Changing the formatting of a text box
1. Resizing a textbox to fit the contents
2. Changing the horizontal and vertical text alignment
3. Changing the margins in a text box
Changing the shape of a text box

Tables

Inserting a table
Drawing a table
Selecting inside a table
Inserting/deleting rows/columns
Merging cells
Splitting cells
Sizing a table
Changing row height/column width
1. Changing the size of one column/row
2. Changing the size of several rows/columns
3. Distributing row height/column width
Changing cell alignment
Changing the direction of cell text
Changing table quick styles
Changing quick style options on a table
Changing cell shading
Applying a background to a table
Applying borders to cells
Applying special effects to cells
Deleting a table

Pictures

Inserting a picture file
Using the Powerpoint Designer
Searching for and inserting pictures from the Internet
Inserting and working with 3D models
1. From a file
2. From Remix 3D online sources
3. Changing a 3D model
Inserting a Screenshot
1. Inserting a whole window
2. Inserting part of a window
Changing picture borders
Using Picture Styles
Applying special effects to a picture
Applying an artistic effect to a picture
Changing the shape of a picture
Fitting the picture to the shape or filling the shape
Softening the edges of a picture
Making one of the picture colours transparent
Changing the brightness, contrast and sharpness of a picture
Changing picture colours
Changing colour saturation and tone
Cropping pictures
1. Manually
2. Specifying exact dimensions
3. Adjust to current size
Trimming a picture
Resetting the original picture
Compressing pictures
Disabling picture compression
Setting picture resolution
Converting one or more objects to pictures
Converting one or more slides to pictures

Multimedia

Inserting a video file
Inserting a Youtube video
Inserting a video available on a website
Creating a video by recording on-screen action
Playing back a video
Changing the video frame size
1. Manually
2. Precisely
Changing the video frame border
Changing the shape of the video border
Cropping the video frame
Applying a style to a video
Applying a special effect to a video
Changing the colour of a video
Changing the brightness and contrast of a video
Changing the video image
Changing video playback settings
Inserting an audio file
Recording a sound
Changing audio playback settings
Showing/hiding audio or video clip playback controls
Trimming an audio or video clip
Adding/removing bookmarks
1. Adding bookmarks
2. Removing a bookmark
Compressing an audio or video clip
Checking and optimising multimedia file compatibility

Diagrams

Inserting a diagram
Managing bullets in a diagram
Managing diagram shapes
Changing the general settings of a diagram
Converting text boxes/pictures to diagrams
1. Converting text boxes
2. Converting pictures to SmartArt diagrams
3. Converting diagrams to text or shapes

Charts

Inserting Charts
Modifying chart data
1. Resizing the chart data range
2. Navigating and/or selecting in the worksheet
3. Entering data
4. Clearing data
5. Changing column width
6. Adding rows/columns
7. Deleting rows/columns
Switching chart rows and columns
Selecting elements on a chart
Changing the chart/series type
Applying a ready-made layout to a chart
Displaying/hiding chart elements
Changing the content of an updateable text box
Changing the horizontal axis
Changing the vertical axis
Changing data labels
Applying a style to a chart
Changing text direction in a chart element
Changing the overlap/gap width on bar chart series
Changing a pie chart
1. Exploding one or/all the slices in a piechart
2. Rotating the pie chart

Managing objects

Introduction
Selecting objects
1. Selecting an object
2. Selecting several objects
3. Deselecting objects
Using the Selection pane
1. Selecting objects
2. Renaming objects
3. Reorganising the objects list
4. Hiding/showing objects on a slide
Removing objects
Moving objects
1. Moving an object within the same slide
2. Moving an object to a different slide
Copying objects
1. Copying an object within the same slide
2. Copying an object to a different slide
Duplicating objects
Sizing objects
1. Sizing "by eye"
2. Precision sizing
3. Defining the size of an object by scaling
Positioning objects with precision
Positioning objects on the grid
Using smart guides
Showing/using drawing guides
Aligning objects
Distributing objects
Rotating an object
1. Rotating "by eye"
2. Changing the orientation of an object
3. Entering specific rotation angles
Changing the stacking order of objects
Grouping/ungrouping objects
1. Grouping objects
2. Changing the objects in a group
3. Separating out the objects in a group
4. Regrouping the objects in a former group
Combining/merging shapes
1. Uniting shapes
2. Combining shapes
3. Fragmenting shapes
4. Creating a shape from the intersection between shapes
5. Subtracting a shape from a shape
Associating an action with an object

Appearance of objects

Introduction
Applying a quick style to an object
Changing an object’s fill settings
Changing the outline of an object
Applying special effects to an object
Applying/customising a shadow effect
Applying/customising glow effects
Customising a 3-D effect
1. Rotating a 3-D effect
2. Customising a 3-D effect
Changing line endings
Copying an object’s format

Sharing slide shows

Running a slide show
Using Reading View
Advancing through slides/running animation
Showing a black/white screen during the slide show
Using the magnifier
Hiding/showing the pointer during a slide show
Using the laser pointer
Writing ink annotations during a slide show
1. Choosing a pen style and ink colour
2. Inserting ink annotations
3. Removing ink annotations
4. Displaying/hiding ink annotations
5. Saving ink annotations
Creating, showing and printing custom slide shows
1. Creating a custom slide show
2. Showing a custom slide show
3. Printing a custom slide show
Getting to know the Presenter view
1. Enabling the Presenter view
2. Running the slide show on both monitors
Broadcasting a slide show to remote workstations

Animations

Introduction
Applying an animation effect
Choosing effect options
1. On a text placeholder
2. On a diagram
3. On a chart
Creating a custom motion path
Adding a further animation effect
Replacing one animation effect with another
Previewing animations
Displaying the Animation pane
Selecting one or more animation effects
Removing one or more animation effects
Re-ordering animation effects
Changing the way an animation is initiated
1. Automating effect initiation
2. Starting an animation by clicking a specific object
3. Triggering the animation using a bookmark
Timing an animation effect
1. First method
2. Second method
Repeating an animation effect
Adding a sound to an animation effect
Changing an object’s colour or hiding an object after its animation has run
Customising the animation effect on an object containing text
Customising an animation effect on an audio or video object
Copying animation effects from one object to another

Hyperlinks

Inserting a clickable image (Zoom) on one or more slides
1. Summary Zoom
2. Slide Zoom
3. Section Zoom
Changing the image of a zoom preview
1. Changing the style of a zoom image
2. Setting zoom options for the slideshow
Creating a hyperlink
1. Creating a link to a new file
2. Creating a link to an existing file or a web Page
3. Creating a link to a location in the current presentation
4. Creating a link to an E-mail address
Following a hyperlink
Changing/deleting a hyperlink
1. Changing a hyperlink
2. Deleting a hyperlink

Customising slide shows

Managing slide show settings
Hiding slides in the slide show
Recording a narration, timings and laser pointer movements during the slide show
Setting up timings
1. Saving timings during slide show rehearsals
2. Defining timing manually
Applying visual transition effects to slides
Using the Morph transition
1. Examples of effect options for objects
2. Examples of effect options for words or characters
Applying a transition sound effect to slides
Saving the slide show
Saving the slide show as a video

Group work

Introduction
Sharing a presentation
Managing access to a shared presentation
Generating a sharing link
Co-editing a presentation
1. Co-editing a presentation with PowerPointonline
2. Co-editing a presentation with PowerPoint
Inserting comments
1. Creating a comment
2. Showing/hiding comment icons
3. Viewing a comment
4. View all the comments one by one
5. Changing a comment
6. Moving a comment
7. Removing one or more comments
8. Responding to a comment
Marking a presentation as final
Comparing presentations
Accepting or rejecting changes

Other applications

Importing data from Microsoft Excel or Word
1. Copying without a creating a link
2. Copying with a link
3. Copying as a hyperlink
Inserting an object from another application
1. Creating a new object
2. Inserting an existing object
Exporting a presentation to Microsoft Office Word
Creating a presentation package

Customising the PowerPoint interface

Customising the Quick Access toolbar
1. Adding a command
2. Removing a command
3. Changing the display order of commands
Displaying and working with new tabs
Customising the ribbon
1. Creating/removing a group
2. Creating/removing a tab
3. Adding/removing a command
4. Renaming a tab, group or command
5. Showing/hiding tabs
6. Moving a tab, group or command
Exporting/importing the ribbon and Quick Access toolbar
Restoring the default settings for the ribbon and Quick Access toolbar

Managing accounts

User accounts
Signing in and adding accounts
Activating an account
Changing the background and the Office theme
Adding or removing a service
Managing Office software updates

Appendix

Keyboard shortcuts
1. Application
2. Managing presentations
3. Slide Master View
4. Printing
5. Slide navigation
6. Moving the insertion point in a placeholder
7. Text entry
8. Text entry in the outline pane
9. Deletion
10. Reviewing text
11. Character formatting
12. Formatting paragraphs
13. Table
14. Objects
15. Copy
16. Slide show

Auteur

Myriam GRIS

Formatrice sur les logiciels bureautiques et métier depuis près de 20 ans, Myriam GRIS est auteur de nombreux livres aux Editions ENI sur les logiciels des suites bureautiques OpenOffice.org et Microsoft® Office. Son expérience professionnelle auprès d’un public d’entreprises et de particuliers apporte à tous ses ouvrages une approche pédagogique et didactique qui les rend facilement accessibles à tous.