Outlook 2021 (E/E) :Text in English with the English version of the software

Collectif

This practical guide provides a detailed introduction to the functions of the Microsoft® Outlook e-mail software (2021 version). It is aimed at anyone who wants to explore and familiarise themselves with all its features. Following a description of the work environment, you will learn how to send e-mails, with the option of using a template and/or adding attachments. You will also find out how to add an automatic signature send back an e-mail, recall an e-mail sent in error, or flag a...

Niveau Initié à Confirmé
Parution décembre 2023

Niveau Initié à Confirmé
Parution décembre 2023

Présentation

This practical guide provides a detailed introduction to the functions of the Microsoft® Outlook e-mail software (2021 version). It is aimed at anyone who wants to explore and familiarise themselves with all its features.

Following a description of the work environment, you will learn how to send e-mails, with the option of using a template and/or adding attachments. You will also find out how to add an automatic signature send back an e-mail, recall an e-mail sent in error, or flag a message for follow-up. You will learn how to reply to an e-mail, forward it, and deal with any attachments received.

You will learn in detail how to configure your e-mail: select the message formatting, create one or more signatures, set up an absence message, define conditional formatting for messages (e.g. messages with “Budget” in the subject line will be displayed in red), deal with junk e-mail and automate repetitive tasks using quick actions (e.g. automatically forwarding certain e-mails to your manager).

The third section deals with the Calendar: you will learn how to manage your diary and plan appointments, events, send and respond to meeting invitations, publish and share your calendars and create calendar groups.

Outlook also allows you to manage your contacts, to plan tasks and to create notes. You will see how to manage all the items used in Outlook: select items, search, sort, filter and group them, and organise them into categories etc.

One chapter is devoted to archiving e-mails and creating Outlook data files (.pst). The final chapter deals with configuring your e-mail software: how to modify and create new views, manage shortcut groups and folders, add e-mail accounts and customise the ribbon.

Caractéristiques

Reliure spirale - 21 x 29 cm (A4)
ISBN : 978-2-409-04423-6
EAN : 9782409044236
Ref. ENI : ME21OUT

Caractéristiques

HTML
ISBN : 978-2-409-04424-3
EAN : 9782409044243
Ref. ENI : LNME21OUT

Table des matières

Environment

What is Microsoft Outlook?
Starting/closing Outlook 2021
1. Starting Outlook
2. Leaving Outlook
The folder pane
Using the navigation bar
The To-Do bar
The reading pane
Accessing the Outlook Today page
Using/Managing the ribbon
1. Using the simplified ribbon
Changing folder view
1. What is a view?
2. Changing a folder’s view
Displaying the folder list
Using Intuitive Help

Sending a message

What is electronic mail?
Creating and sending a message
Inserting an attachment
Creating a message using stationery or an Outlook theme
Creating a message using a particular format
Working with message templates
1. Creating a message template
2. Using a message template
Resending a message
Recalling/replacing a message that has already been sent
Defining the importance and sensitivity of a message
Flagging a message for follow-up
1. Inserting a message flag for the sender
2. Inserting a message flag for the recipient
3. Inserting a message flag for the sender and the recipient
4. Flagging a received message
5. Indicating that a message has been followed up
6. Removing a message flag
Sending a message inviting people to vote
Sending a message with follow up options
Defining message delivery options
Inserting a signature
Inserting a calendar
Inserting an Outlook item

Receiving a message

Reading a received message
Using the Conversation view
Marking messages as read or unread
Replying to a message
Forwarding a message
Voting in reply to a message
Receiving a message with an attachment
1. Showing a preview of the attachment in the readingpane
2. Opening an attachment
3. Saving message attachments
4. Saving a single message attachment
5. Managing attachments
Printing the content of messages

Mail: display and configuration

Changing the view for a message folder
Managing the layout of message folder contents
Managing the partial message preview
Choosing the default message format
Displaying messages in Plain Text format
Creating signatures
Inserting a signature automatically
Applying a theme or stationery by default
Changing the default font for messages
Configuring Outlook alerts for new messages
Configuring replies/forwarded messages
Managing the Conversation view
1. Changing the Conversation view settings
2. Ignoring a conversation
3. Reducing conversation size
Managing the MailTips bar
Managing messages when you are absent
1. Signalling your absence
2. Managing messages during your absence
3. Managing absence rules
Applying conditional formatting to message text
1. Creating a display rule
2. Editing/deleting a display rule
Managing unwanted mail
1. Changing Junk E-Mail filter options
2. Adding a name to the Safe Senders, Safe Recipientsand Blocked Senders lists
3. Blocking domains/encodings
4. Managing filter lists
5. Managing Junk E-Mail
Using the Rules Wizard to manage messages
1. Creating a rule
2. Managing rules
Using Quick Steps to automate repetitive tasks
1. Setting up an existing Quick Step
2. Creating a new Quick Step
3. Using a Quick Step
4. Managing Quick Steps

Calendar: Basics

What is the Calendar?
Viewing the Calendar
Calendar folder views
Viewing different dates
1. Using the date navigator
2. Using the dialogue box
Viewing the previous or next item
Viewing a month, a week or a day
1. Viewing a month
2. Viewing a week
3. Viewing one or more days
Managing the Calendar’s weather bar
Customising the days, week or month view
1. A month at a time
2. A week at a time
Creating an additional calendar
Viewing several calendars
Managing multiple time zones
Saving a calendar as an iCalendar file

Calendar items

Creating an appointment
Creating an event
Converting a message into an appointment or event
Changing an item in the Calendar
Creating a recurring appointment, even or meeting
Removing recurrence from an item
Forwarding an item
Responding to an alarm
Applying an automatic conditional format to appointments and meetings
Deleting Calendar items
Moving an item

Meetings

Planning a meeting
Adding/removing meeting participants and resources
Changing the time of a meeting
Replying to a meeting invitation
Replying to a meeting request with a new time proposal
Cancelling a meeting

Calendar: printing

Printing a Calendar
Printing Calendar items
Changing the page setup for each print style
1. The Daily print style
2. The Weekly print style
3. The Monthly print style
4. The Tri-fold style
5. The Calendar Details style
6. The Memo style
Setting print style margins and orientation
Setting print style headers and footers

Calendar: configuration

Defining the work week and working hours
Displaying week numbers in the Date Navigator
Managing public holidays
1. Adding public holidays
2. Displaying public holidays

Sharing and calendar groups

Calendar group
1. Creating a calendar group
2. Managing calendar groups
3. Managing calendars
Sharing a calendar
Opening a shared calendar

Contacts

What is the Contacts folder?
Opening the Contacts folder
Contacts folder view
Creating a new contact
Editing a contact’s electronic business card
Adding contacts to "Favourites"
Finding a contact quickly
Linking contacts
Printing your contacts
Sending contact information via e-mail
Creating a contact group
Editing a contact group
Exploring the various address books
Adding a member to the Outlook Address Book
1. Adding new members
2. Adding existing members
Removing members from the Outlook Address Book

Tasks

What is a task?
Opening the Tasks folder
Task folder views
Creating a task
Creating a recurring task
Following a task’s progress
Assigning a task
Replying to a task assignment request
Converting a message, appointment or note into a task
Adding a message/contact to the tasks list

Notes

What is a note?
Using the Notes folder
Changing the Notes folder view
Creating a note
Reading/editing a note
Forwarding a note to other users
Customising the Icon view

Managing items

What is an item?
Making an item private
Selecting items
1. Selecting several adjacent items
2. Selecting several non-adjacent items
3. Selecting all the items
Searching for items
1. Using instant search
2. Searching for items using the Query Builder
Performing an advanced search
Moving items to a different folder
Copying items to another folder
Deleting an item
Sorting items
1. Using the mouse
2. Using the dialogue box
Grouping items
1. First method
2. Second method
Expanding/collapsing groups of items
Filtering items
Printing items
Defining the page setup before printing

Item categories

Classifying items into a category
Assigning/changing the Quick Click category
Managing the main Outlook categories
1. Creating a new category
2. Modifying a category
3. Deleting a category
Viewing items according to category
Filtering items in a category
Viewing all items in a category

Archiving

Archiving messages
Managing AutoArchive
1. Defining the rules for AutoArchive
2. Defining archiving rules for a folder
3. Defining archiving rules for an item
Exporting items to an Outlook (.pst) data file
Importing items
Opening an Outlook (.pst) data file
Cleaning up your mailbox

Views

Creating a new view
1. Creating a new view from an existing view
2. Creating a new view without a model
3. Managing views
Managing view columns
Modifying fonts in Table type views
Authorising direct changes to data
Customising Table type views
1. Changing the column width
2. Changing the column order
3. Adding a column
4. Removing a column
5. Creating a field
6. Deleting a field
7. Managing line layout
8. Changing the alignment of column contents
9. Changing the labels of column headers
10. Changing the format of columns displaying dates
11. Changing the appearance of grid lines
Showing empty fields (Card view)

Shortcuts

Adding a new shortcut group
Renaming a shortcut group
Removing a shortcut group
Changing the order of a shortcut group in the list
Creating a shortcut within a group
Moving a shortcut
Renaming a shortcut
Removing a shortcut

Folders

What is a folder?
Creating a folder
Creating/Managing folder groups
Creating a search folder
1. Creating a predefined search folder
2. Creating a custom search folder
Deleting a folder
Moving a folder
Renaming a folder
Adding/removing folders in "Favourites"
Creating a new item in a public folder
Copying a file to a public folder
Sharing a folder
1. Sharing one of the default Outlook folders
2. Sharing a custom folder
3. Changing sharing permissions
Opening another user’s folder
1. Opening a default Outlook folder
2. Opening a custom folder
Checking your permission level on a folder

E-mail accounts

Adding an e-mail account
1. Configuring an Internet e-mail account
Sending using a specific e-mail account
Removing an e-mail account
Using send/receive groups
1. Creating a send/receive group
2. Modifying a send/receive group
3. Using a send/receive group
4. Removing a send/receive group
Security features